CASE STUDY: WAIPĀ
Waipā Council’s fleet efficiency in action.The Details
Client
Waipā District Council
Business Area
Transport
Industry
Government
Location
Waipā, New Zealand
Overview
Waipā District Council, located in New Zealand’s Waikato region, serves a mixed urban and rural community of 62,000 residents. It operates a fleet of 165 vehicles, including light and heavy-duty vehicles, trailers, tractors, and more. The Council is committed to innovation, sustainability, and delivering high-quality public services.
“The biggest difference has been the independence it provides. It’s a one-stop shop where everything just works seamlessly behind the scenes. It’s transformed our operations and taken a huge burden off staff and management alike.”
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Claire Vincent, Fleet and Travel Coordinator
Business Opportunity
The Council’s previous transport system lacked the advanced features needed to modernise operations and support sustainability goals. Key challenges included:
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Limited reporting and analytics
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Manual, fragmented booking systems
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Compliance and accountability issues
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Inefficient fleet use and high costs
The Council sought a comprehensive, future-proof platform offering real-time visibility, reduced admin, improved accountability, integration with Teletrac Navman, and alignment with sustainability objectives.
“We needed a system that fosters independence while delivering seamless, tech-driven fleet management.” – Claire Vincent
Solution
Waipā District Council partnered with Orcoda Connect and Teletrac Navman to implement a fully integrated fleet management system, transforming vehicle pooling and improving efficiency, compliance, and sustainability.
Key Features & Benefits:
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Self-Booking for Staff: Digital platforms empowered staff to book vehicles independently, improving access and reducing admin reliance.
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Management Oversight: Admins gained full visibility into usage patterns, bookings, and reporting.
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Real-Time Tracking: Integration with Teletrac Navman enabled live vehicle tracking, geofencing, and usage insights.
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Compliance Controls: Pre-booking T&Cs ensured policy adherence.
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User-Friendly Interface: Smart filters and vehicle profiles for selection and booking.
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Centralised System: Replaced fragmented manual processes with one integrated solution.
Outcome
Waipā District Council’s visionary approach to fleet management transformed their operations. Orcoda Connect and Teletrac Navman’s telematics, they’ve achieved:
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Better Utilisation & Cost Savings: Data insights drove smarter decisions, reduced waste, and extended vehicle lifecycles.
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Greater Staff Independence
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Admin Efficiency: Significant reduction in manual workload freed up time for strategic focus.
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Accountability & Transparency: Clear data visibility encouraged responsible use.
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Strong Vendor Partnership: Regular collaboration with Orcoda ensured ongoing improvement.
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Sustainability Gains: Improved fleet efficiency supported carbon reduction goals.
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Scalable Model: The solution serves as a best-practice framework for other councils across NZ and Australia.
“We are proud to lead the way in transforming operations for businesses and governments alike. By integrating Orcoda Connect with Teletrac Navman’s cutting-edge technologies, we’ve developed a best-in-class solution that optimises fleet utilisation while providing cost savings. We see enormous potential for local government carpools across the region to adopt these innovations and achieve greater operational efficiencies.”
Geoff Jamieson, Managing Director of Orcoda